Losing Matriculation Status
When students do not register for course work in a semester and have a grade of “Incomplete” noted on the transcript, they are required to pay a Continuing Registration Fee (CREG) of $40 for each fall and spring semester until the thesis or special project is completed. The CREG fee also applies to graduate students taking comprehensive examinations when they are not registered for course work in the semester when the comprehensive exam is planned. Failure to pay the Continuing Registration fee will result in being administratively withdrawn from the University and loss of matriculation status.
Including when students do not pay their CREG fee, four other instances can occur regarding loss of matriculation status.
- In the first instance, a full time student who has been accepted but who does not attend is subsequently withdrawn from their requested program. To be considered for readmission, the student must complete a Request for Reactivation form.
- The second instance has to do with full time and part time students who are denied admission or whose admissions applications are withdrawn; when these students wish to reactivate their application, they do so by completing a Request for Reactivation form if the request is submitted within two years of the initial application. An additional application fee is not required in this instance; however, submission of official transcripts from any additional institutions attended after the initial application will be required.
- If the reactivation is not requested within the two year period, students must then complete a new graduate application, pay the application fee, and re-submit all official transcripts to the Graduate Recruitment and Admissions Office directly from each institution where courses were taken.
- The last instance occurs when, after two years of not being registered for classes, both full time and part time graduate students will be notified that they are in danger of becoming inactive and being dropped from their programs, unless they register for courses in the next semester. Once students are made inactive, they must submit a Re-Enrollment request form and pay a re-enrollment fee of $50 to continue in the program. Students may also need to pay a $40 continuation fee required by the Graduate Studies Office if they are enrolled in their capstone thesis, special project, or comprehensive examination. Any semesters in which the student has not taken course work still continue to count toward the six-year time limit for completing the graduate degree program. Only students in good standing (3.00 graduate GPA or higher) are considered for reenrollment.